HR Assistant

Daifuku North America, a group company of Daifuku in Japan - the largest material handling company in the world. Our advanced systems move everything from car bodies at auto plants to luggage at airports to packaged goods at warehouses. We are known as experts in engineering, manufacturing, and servicing innovative automated materials handling systems including conveyors, automatic guided vehicles, automated storage & retrieval systems, and integrated controls.

The company is currently seeking an HR Assistant.

Position Summary/ Primary Purpose

Reporting to the Human Resources Assistant Manager, the Human Resources Assistant works in a team, as a partner to various functions of the organization and an advocate for employees, to ensure the needs of the business are effectively and efficiently balanced with regulatory requirements and employee retention needs.

Major Areas of Responsibility

• Operate office machines, such as photocopiers and facsimile machines, personal computers.
• Answer telephones, direct calls, and take messages.
• Observing, receiving, and otherwise obtaining information from all relevant sources.
• Respond on basic questions from employees.
• Administrative Support: Manage calendars, scheduling appointments, coordinating travel arrangements, and preparing for diverse departmental needs.
• Communication Management: Serve a key point of contact with Sustainability team in Japan. Work closely with other sustainability representatives throughout the Daifuku North America group organization to ensure a seamless flow of information. Draft and manage correspondence and manage confidential communications with discretion.
• Monitor or track sustainability indicators, such as energy usage, natural resource usage, waste generation, and recycling.
• Review and revise sustainability proposals or policies.
• Document Preparation and Management: Create, edit, organize, make copies, and manage diverse types of documents such as reports, presentations, and spreadsheets to ensure they meet company standards and are ready for internal and external distribution. Ensure that all materials are up to date, are accurate and readily accessible while maintaining appropriate levels of confidentiality for all sensitive information and company data.
• Meeting Coordination: Organize and coordinate all aspects of meetings and events, including scheduling, setting agendas, ordering lunches, and preparing meeting spaces. Record minutes and action items during meetings to ensure follow-ups.
• Project Support: Provide administrative support for various projects by tracking project progress and deliverables, updating project timelines, coordinating with team members, and keeping project documentation. Facilitate collaboration and communication between project team members and stakeholders.
• Utilize HRIS (ADP, SAP, Cornerstone etc.) to enter data and answer questions.
• Answer questions and deal with requests from parent company.
• Respond on basic questions from inpatriates and expatriates and provide support as instructed by their supervisor.
• Deal with the matters about group companies business travelers to the U.S. (arrange their flights, hotels, restaurants, rental cars, meeting rooms etc., drive to the other group companies’ office, airports, restaurants, hotels etc. and other matters).
• Support group companies’ trainings (arrange in-person training meeting rooms and hotels, review and improve trainings).
• Other duties as assigned.

Basic Broad Knowledge

• English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• General knowledge in principles and procedures for: personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, organizational development, performance management, information systems, sustainability initiatives, and federal and state employment laws.

Basic Skills & Abilities

• Office Administration: Understanding of office management systems and procedures.
• Business Communication: Familiarity with principles, nuances, and tools of effective corporate communication.
• Project Management: Knowledge of project management methodologies and tools.
• Technology: Proficiency in using office software (Word, Excel, PowerPoint etc.), communication tools and adapting to new technologies.
• Social Perceptiveness — Being aware of others' reactions and understanding why they react as they do.
• Problem Solving and Critical Thinking: Ability to apply logic and reasoning to identify the strengths and weaknesses of alternat solutions, conclusions or approaches to problems.
• People Skills: Ability to communicate effectively, empathize with others, motivate, and negotiate with people.
• Event Planning and Coordination: Competence in organizing, planning, and executing events and meetings with diligence.
• Continuous Learning: Ability to identify personal learning needs, seek out learning opportunities and apply new knowledge and skills effectively.
• Time Management: Excellent time management, planning & organizational skills with the ability to multitask, prioritize effectively, work under pressure and meet tight deadlines.
• Communication: Excellent verbal and written communication skills, with an emphasis on professionalism, confidentiality, and discretion.
• Teamwork and Collaboration: Ability to work collaboratively with other administrative staff and integrate into a team environment.
• Ability to maintain a high degree of confidentiality.
• Extremely organized, accurate, and highly detail-oriented.
• Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Monitoring — Monitoring/Assessing performance of yourself to make improvements or take corrective action.
• Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Education & Experience

• Bachelor’s degree or equivalent working experience
• 0 – 2 years of human resources generalist or assistant level work; for engineering or manufacturing industry preferred
• Japanese language skill is preferred but not necessary.

Demonstrated Physical Abilities

Remain stationary for 50% of the time; move/traverse throughout the office to access file cabinets and office equipment; operate a computer and other productivity machinery; inspect documents; communicate with others through talking/hearing; read/identify/assess forms and correspondence.

Daifuku North America is an Affirmative Action/Equal Opportunity Employer/Veterans/Disabled, and federal sub/contractor. All qualified applicants will receive consideration for employment without regard to their race, color, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, protected veteran status, marital status or medical condition. If you’d like to view a copy of the company’s affirmative action plan or policy statement, please call 248-553-1000.

Daifuku North America offers an excellent compensation package including great benefits such as excellent medical, vision, and dental insurance, paid vacation time, paid sick time, and paid holidays, 401K, Flexible Spending Programs, and more.

At this time our company only receives applications online. If you need assistance applying online to this position, please call 248-553-1000 and leave a message and your call will be returned.