Accounts Payable Specialist

About Us:

Daifuku Intralogistics America Corporation is the nation’s leading independent, U.S.‐based provider of intelligent material handling systems. With hundreds of engineers in‐house, the company designs, manufactures, integrates, and installs the full spectrum of intralogistics solutions. We provide leading‐edge conveyor and sortation systems, voice and light‐directed order fulfillment equipment, controls and software, robotics, mezzanines, and structures.

If you want to join a team of industry leading experts and who want to create an impact on the future of material handling solutions, we want to hear from you!

Position Overview:

The Accounts Payable Specialist provides financial, administrative, and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying, and reconciling invoices according to established policies and procedures in an efficient, timely, and accurate manner.

• Uses the Onbase approval system to obtain approval to pay invoices; follows up on unapproved invoices
• Works with project managers and project controllers on purchase order updates, payments schedules, and problems on jobsites with materials and services; tracks damaged goods and changes in labor timelines and obtains updated invoices and credits from vendors
• Pays vendors by monitoring discount opportunities, verifying federal identification numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments
• Maintains good vendor relationships to avoid payment term changes and account holds; answers vendor phone calls and emails
• Prepares and processes bi-weekly check run; requests waivers from vendors as needed; mails and files checks
• Matches purchase orders to invoices and enter invoices into computer
• Reconciles processed work by verifying entries and comparing system reports to balances
• Charges expenses to accounts and cost centers by analyzing invoices and expense reports and recording entries
• Pays employees by receiving and verifying expense reports for advances and preparing checks
• Maintains accounting ledgers by verifying and posting account transactions
• Verifies vendor accounts by reconciling monthly statements; enters new or updated vendor names and data
• Assists with data collection for internal and external audits
• Provides accurate and effective AP documentation and records management following records retention policies and procedures
• Reviews aging reports
• Answers calls to the general phone number and routes calls appropriately

• Associate’s degree in Accounting, Finance, or related field preferred
• Minimum of 3 years of full-cycle accounts payable experience
• Knowledge of JSOX rules for accounting practices
• Ability to make decisions and work independently
• Intermediate Excel skills preferred
• Excellent verbal and written communication skills
• Strong detail orientation
• Willing to take on additional responsibilities and grow with the team